For owners of a handful of work vehicles

Keep vehicle maintenance out of the glovebox and your head

Track each van or truck's service history, odometer notes and upcoming maintenance without building a fleet department.

Start keeping a record See the example

An easy place to keep what happened, what it cost and what needs attention next.

Guardian

Example · no live data

A report, entered by the account holder

Van 4 had front brakes replaced today at 86,200 km.

Guardian

I’ve prepared a record with the details I found. Give it a quick review.

Ready for your reviewProposed maintenance record

Draft

Asset: Work Fleet · Van 4
Work: Front brakes replaced
Odometer: 86,200 km
Date: Today

Proposed details are shown below for a person to review.

Ask later: “Which vehicles need service next month?”
Example answer: Guardian can look at the reminders and maintenance information recorded in your account.

This illustrative interaction does not use AI, connect to an account or save anything. In HouseFlow, review proposed changes before choosing to save.

Useful day to day

What HouseFlow helps you keep track of

01Keep a separate service history for each vehicle.

02Record odometer readings with oil, tire, brake and inspection work.

03Track repair costs and receipts by vehicle.

04Ask which vehicles have maintenance coming up.

05Keep manuals, warranty and service documents easy to find.

The everyday friction

The problem is rarely the work. It’s losing the thread.

A small, useful record makes it easier to pick things up again when the day gets busy or the person changes.

Oil changes and tire work are remembered by whoever drove the vehicle last.
A repair receipt is in the glovebox but its cost is not in the vehicle history.
The owner cannot tell which van needs attention next month.
A driver changes and useful vehicle context goes with them.

Say what happened · ask what happened

A few things you can ask Guardian

Van 4 had front brakes replaced today at 86,200 km.

Which vehicles need service next month?

Truck 2 tire rotation completed at 142,000 km.

When was Van 1's last oil change?

For owners & employees

Your team does the work. Keep the history.

Keep a vehicle's recorded maintenance history available beyond the person who drove it last.

“Van 4 front brakes replaced today at 86,200 kilometres.”

The account holder can enter a driver's odometer and repair report in a few words, then review the proposed vehicle entry.

HouseFlow records currently belong to an individual account. Separate accounts do not share records; staff invitations and shared permissions are not available. Review Guardian's proposed changes before choosing to save.

Questions owners ask

A few practical answers

Can HouseFlow track maintenance for a small business fleet?

Yes. Create an asset for each vehicle and record its service, repair costs and odometer details.

Can I ask what vehicles need service next month?

You can ask Guardian about upcoming reminders based on the information recorded in your account.

Does HouseFlow connect to vehicle telematics?

No. Odometer readings and maintenance information need to be entered by a person; the app does not read vehicle telemetry.

Can all drivers see the same fleet records?

Not currently. Records belong to an individual account and separate accounts do not share records.

Related ways to use HouseFlow

Similar maintenance challenges

Tools, trades & equipment

Keep the next repair from becoming a mystery.

Start with the assets you care for. Add a note when something happens, then ask Guardian when you need the history.

Get started with HouseFlow