For construction owners & equipment leads

Know where equipment went—and what service it got

Pair jobsite context with maintenance details so equipment moving between projects does not lose its history.

Start keeping a record See the example

An easy place to keep what happened, what it cost and what needs attention next.

Guardian

Example · no live data

A report, entered by the account holder

Plate compactor 12 moved to the Douglas Street project. Oil changed today.

Guardian

I’ve prepared a record with the details I found. Give it a quick review.

Ready for your reviewProposed maintenance record

Draft

Asset: Plate Compactor 12
Location note: Douglas Street project
Work: Oil changed
Date: Today

Proposed details are shown below for a person to review.

Ask later: “Which equipment is due for service?”
Example answer: Ask Guardian to review maintenance dates and follow-ups you've recorded.

This illustrative interaction does not use AI, connect to an account or save anything. In HouseFlow, review proposed changes before choosing to save.

Useful day to day

What HouseFlow helps you keep track of

01Keep equipment and jobsite context together in notes.

02Record service by date, hours or work performed.

03Track repairs, parts and costs for each machine.

04Ask what equipment needs a service follow-up.

05Keep manuals, receipts and warranty information with an asset.

The everyday friction

The problem is rarely the work. It’s losing the thread.

A small, useful record makes it easier to pick things up again when the day gets busy or the person changes.

A machine moves between jobs and its service notes stay at the previous site.
Hour-based maintenance gets missed when readings are not written down.
An equipment lead cannot tell what is due before the next mobilization.
The operator who remembers the last repair is on another project.

Say what happened · ask what happened

A few things you can ask Guardian

Plate compactor 12 moved to the Douglas Street project. Oil changed today.

Which equipment is due for service?

Excavator 4 reached 750 hours; schedule its next check.

The generator starter failed; record the replacement part.

For owners & employees

Your team does the work. Keep the history.

The equipment record can keep a timeline of service details even when the machine and crew move to a different project.

“Compactor 12 moved to Douglas Street; oil changed today.”

The account holder can capture an operator's move and service report together, then review the asset and work details before saving.

HouseFlow records currently belong to an individual account. Separate accounts do not share records; staff invitations and shared permissions are not available. Review Guardian's proposed changes before choosing to save.

Questions owners ask

A few practical answers

Can HouseFlow track equipment across construction jobsites?

You can include project or location context in asset notes and update it when equipment moves.

Can I track service by engine hours?

Include hour readings in your maintenance records and ask Guardian about the information you have recorded.

Does HouseFlow provide GPS equipment tracking?

No. It does not locate equipment live or connect to GPS devices.

Can forepersons and operators share the same records?

Not currently. HouseFlow records belong to an individual account; separate accounts do not share records.

Related ways to use HouseFlow

Similar maintenance challenges

Vehicles & specialist operations

Keep the next repair from becoming a mystery.

Start with the assets you care for. Add a note when something happens, then ask Guardian when you need the history.

Get started with HouseFlow