Organize recurring filter changes, appliance care and seasonal checks by household asset. Keep the last completed task and the next reminder together instead of starting a new list each season.
An easy place to keep what happened, what it cost and what needs attention next.
Start with one appliance, save the work you have actually done, then plan the next task separately. You can use the forms directly or ask Guardian to propose changes for your approval.
In Add New Asset, enter a specific Name such as Home furnace, choose Equipment as the Category and enter its Location. Use Description for identifying details. A template can pre-fill planning values, but check those values against the equipment instructions. Review the form and choose Add Asset.
Open the asset and choose Schedule Maintenance. In Add Maintenance Activity, enter an Activity Name, describe the work and parts in Description, and set Start Date and End Date to the actual work dates. Select Completed for work already done, leave Repeat at Does not repeat and check Cost per Occurrence before choosing Add Activity. Include details such as the filter size so the next replacement is easier to identify.
Choose Schedule Maintenance again and enter the next task with a future Start Date and Planned status. For repeated tasks, choose Monthly, Quarterly or Yearly in Repeat and set End Date to the last date to repeat through. Review Schedule Preview, then use the create button showing the number of activities to save. Each occurrence is saved separately. Choose intervals from the manufacturer's instructions or qualified service advice, not from an assumption that HouseFlow has inspected the appliance.
Open the asset's Maintenance tab to review activities and dates. A planned activity offers Start; once it is in progress, Complete records that the work is finished. Use the activity's edit control and Save to correct its description, dates or cost. A due date or reminder alone does not mean the task was completed.
A completed maintenance activity with a cost contributes to maintenance costs. Use Add Cost for a separate expense not already included there: enter Amount ($), Date, Category and Description, leave Recurring Type at None for a one-off expense and choose Add Cost. Review the Costs tab before entering the same bill again.
Open Guardian and ask, for example, When did I last change the home furnace filter, and what size was it? Answers depend on the history you entered. For a new record or reminder, name the asset and supply the date, work and next task. Review every proposed action, correct or reject anything wrong, then choose Approve & commit only when ready to save. Check the asset afterwards rather than treating a chat message as proof of saved work.
HouseFlow organizes information supplied by you; it does not inspect appliances or choose safe maintenance intervals. Records belong to your individual account, not a shared household workspace.
Log in to HouseFlowA small, useful record makes it easier to pick things up again when the day gets busy or the person changes.
Build a household maintenance history that connects what you finished with what needs attention next. Records stay in your individual account; this is not a shared household workspace.
Illustrative household note: “Furnace filter changed today; the size is 16 x 25 x 1.”
Whether you did the work or a service provider reported it, enter the details through your own account. Review Guardian's proposed asset, task and reminder before choosing to save.
HouseFlow records currently belong to an individual account. Separate accounts do not share records; staff invitations and shared permissions are not available. Review Guardian's proposed changes before choosing to save.
Start with a separate asset for equipment such as your furnace or water heater. Record completed work and request a recurring reminder using an interval appropriate to that equipment. Review the proposed details before saving.
Use the manufacturer's instructions and qualified service advice to choose intervals. HouseFlow helps organize the tasks and reminders you provide; it does not inspect equipment or replace professional maintenance guidance.
Yes. Ask Guardian about the completed work or upcoming reminders recorded in your account. Include the equipment name so similar appliances are not confused. A reminder is not evidence that the work was completed.
Not currently. Records belong to an individual account, and separate accounts do not share records. Future team access is not currently available; there are no household invitations or shared permissions today.
Keep service dates, repair details, provider names and recorded costs connected to each asset. Ask Guardian for the history you have entered before booking the next visit.
Explore this use case →Everyday maintenance & lasting recordsMaintain an owner's record of building repairs, inspections and follow-ups across staff and contractor handovers. Enter reported work in your individual account so the next conversation starts with the history, not a search for the last person.
Explore this use case →Tools, trades & equipmentTurn a technician's quick site note into a reviewed record of the unit, location, parts and work completed.
Explore this use case →Start with the assets you care for. Add a note when something happens, then ask Guardian when you need the history.
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