For commercial property owners

Know the story behind every building repair

Track service history, repair costs and upcoming work by property asset, so a quick question does not turn into an inbox search.

Start keeping a record See the example

An easy place to keep what happened, what it cost and what needs attention next.

Guardian

Example · no live data

A report, entered by the account holder

The circulation pump at 1200 Main Street was replaced today for $2,850.

Guardian

I’ve prepared a record with the details I found. Give it a quick review.

Ready for your reviewProposed maintenance record

Draft

Asset: 1200 Main Street · Circulation Pump
Work: Pump replaced
Recorded: Today
Cost: $2,850

Proposed details are shown below for a person to review.

Ask later: “How much have we spent on that building this year?”
Example answer: Ask about costs recorded for the assets in your account; this demo contains no live property data.

This illustrative interaction does not use AI, connect to an account or save anything. In HouseFlow, review proposed changes before choosing to save.

Useful day to day

What HouseFlow helps you keep track of

01Keep equipment and building records attached to each property asset.

02Record repairs, service dates, costs and parts used.

03Organize receipts, warranties and service documents.

04Ask about upcoming work or the history of a specific system.

05Set maintenance reminders for recurring building care.

The everyday friction

The problem is rarely the work. It’s losing the thread.

A small, useful record makes it easier to pick things up again when the day gets busy or the person changes.

A building has a repair history split between invoices, email and memory.
Costs are recorded, but not connected to the pump or system that caused them.
Owners struggle to prepare for a contractor call without the last service details.
A property changes hands or managers and useful context goes missing.

Say what happened · ask what happened

A few things you can ask Guardian

The circulation pump at 1200 Main Street was replaced today for $2,850.

How much have we spent on that building this year?

Add the boiler inspection report to the building records.

What is coming due at 1200 Main Street next month?

For owners & employees

Your team does the work. Keep the history.

Property owners can return to an asset's recorded history and costs after a contractor or manager handover.

“Circulation pump replaced at 1200 Main; invoice was $2,850.”

The account holder can capture an employee's site-visit report as a short description, then check the asset, work and amount in the proposed record.

HouseFlow records currently belong to an individual account. Separate accounts do not share records; staff invitations and shared permissions are not available. Review Guardian's proposed changes before choosing to save.

Questions owners ask

A few practical answers

Can HouseFlow track more than one commercial property?

HouseFlow can organize property and equipment records in an account. Use distinct asset names and details to make the right history easier to find.

Can I record repair costs by building asset?

You can include cost details in maintenance and repair records and retrieve information recorded in your account.

Can Guardian find the last pump repair?

Ask a specific question about an asset. Guardian can help retrieve relevant details from the history available in your account.

Can a separate property manager account access my records?

No shared access is currently available. Records belong to an individual account, and separate accounts do not share records.

Related ways to use HouseFlow

Similar maintenance challenges

Places people depend on

Keep the next repair from becoming a mystery.

Start with the assets you care for. Add a note when something happens, then ask Guardian when you need the history.

Get started with HouseFlow